The Letter of Resignation

This page was first published on the 5th of April, 2016 and last updated on the 5th of April, 2016 by Patrick Carpen.

Tags: Letter Writing; Written Expression; CXC English

Sometimes, during the course of your career, you may need to quit your job. The reasons for this are wide and varied. Perhaps you are tired of the boring routine; perhaps you feel the job is not right for you; perhaps your boss of supervisor is a major stress factor and you feel you need to run away. Perhaps there are too many workplace hazards. Perhaps the pay is too low. Perhaps a family member is not well. Perhaps you need to go to another country. Perhaps you won the lottery…the list goes on. Or perhaps you just feel like not working at that particular place anyone more. Whatever the cause or reason may be, the fact remains that from time to time, people quit their jobs. In many cases, a formal letter of resignation is not warranted or even expected, especially in cases of factory workers or other hard-labor or informal work environments.

But in a well established and reputable company, organization or industry; or where you hold a high-level occupation, a letter of resignation is both expected and welcome. If you find yourself in such a situation where you need to write a letter of resignation, here are some tips to help you.

  1. The letter of resignation should be “apologetic” in nature. In other words, don’t cuss down your employer for all the hard times they gave you. Be courteous and express regret at leaving.
  2. The letter of resignation should state a reason for leaving, however obscure, but a reason should be stated.
  3. The letter of resignation should give a “grace period” during which you will stay to ensure a smooth transition of the tasks you handled.
  4. The letter of resignation should thank the employer for the time you have spent in service.

Below is an example letter of resignation that I wrote to one of my employers.


Lot JH Takutu Drive,





30th March, 2016


The Manager,

Takutu Hotel,




Dear Morsha,

First of all, I wish to thank you sincerely, from the bottom of my heart, for the time I have spent working as a receptionist at the Takutu Hotel. My position has yielded many beautiful experiences and encounters with some of the greatest people in the world, such as the President and First Lady of Guyana.

But more importantly, I have had the opportunity to interact with some of the most wonderful people in Lethem –the Johnson’s family – all of you wonderful people.

Nevertheless, boredom is taking me over, or something else is missing in my life and I feel a strong urge to leave the region for a while – an urge that I have been fighting to suppress over the last several months, to no avail.

I will be going to Manaus for three months for a holiday. I will be staying with some friends, and from there, wherever the wind blows.

I know Takutu Hotel will survive in my absence, but I want it not only to survive but to thrive and become better and better. Wherever in the world I go, I will be telling people of, and sending people to, the Takutu Hotel in Lethem, Rupununi.

On the same note I petition that you accept and strongly ponder all my suggestions for improvements which I will be sending you by email.

I wish to stay for the next 30 days to ensure a smooth transition of Front Desk responsibilities for whoever will fill in.

God bless,



Patrick Carpen


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